Job Opportunity

POSITION TITLE: Administrative Assistant/Bookkeeper
Opening Date: 06/16/2022
Closing Date: When Filled
Location of Job: St. Paul Parish
Location Address: 1410 Pine St, Silverton, OR 97381
Position: Full time, benefits eligible
Position Summary: Provides administrative support, reception and secretarial services and coordinates the parish office. Maintains accurate parish records. Provides bookkeeping and related administrative services support to the Parish at the direction of the Pastor.
Primary Responsibilities:

• Answers telephones, takes messages, and coordinates appointments for the pastor. Screens calls for parish staff. Greets and receives visitors to parish and directs to appropriate offices or agencies.
• Types correspondence and reports from rough drafts, notes and/or general instructions. Coordinates and create the weekly parish bulletin or newsletter. Takes minutes and handles correspondence for Pastoral and Administrative Councils.
• Provides information and maintains church records for baptisms, funerals, weddings, new parishioner registration. Updates parish census records on a regular basis.
• Maintains general calendar for all parish facilities. Assists with arrangements for funerals, weddings, and special events.
• Oversees rental of parish hall, kitchen, etc.
• Receives, sorts, and distributes incoming mail. Handles regular and bulk mailings as required.
• Maintains accurate rosters, mailing lists and schedules, along with parish records and other files.
• Oversees maintenance of parish office equipment and orders and maintains supplies for office and other parish needs.
• Oversees the work of volunteers in the parish office.
• Handles copy projects as required.
• Handles petty cash monies.
• Maintains accurate records of parish funds. Verifies and deposits parish collection and other receipts, posts parishioner contributions, maintains accurate general ledger including accounts receivable and payable ledgers, prepares financial reports and statements.
• Prepares and processes ADP staff payroll and ensures that appropriate taxes and other authorized deductions are withheld.
• Prepares archdiocesan and government reports in a timely manner.
• Assures that all contributions to the parish are accounted for in an accurate and timely manner.
• Prepares bank deposits and records receipts. Reconciles bank statements on a monthly basis.
• Processes check requests and assures there is proper authorization for expenditures.
• Assists in the preparation of annual Parish budget.
• Administers the employee benefits plans and serves as local resource person for employees with questions about these plans.
• Maintains a strict level of confidentiality on all matters relating to parish business. • Assists Parish Finance Council, as requested.
• Performs other work-related duties as requested.

• Understanding of general principles of office operations and secretarial procedures.
• Proficiency with computer, calculator, and all basic office equipment, including experience with word processing software.
• Must be able to prioritize workload to meet demands.
• Requires excellent communication skills (both verbal and written) and organizational skills with ability to meet deadlines.
• High level of accuracy and attention to detail with ability to maintain confidentiality.
• Requires extensive close work and keyboarding at 50 wpm and 10-key by touch.
• Ability to use telephone for long periods of time.
• Understanding of general bookkeeping principles and payroll tax laws.
• Proficiency with QuickBooks software and ADP payroll system.
• Must be able to prioritize workload to meet demands.
• Requires excellent organizational skills with ability to meet deadlines and good communication skills, both verbal and written.

• A.A. degree or equivalent in Accounting or Bookkeeping and/or three to five years' experience in accounting environment.
• Three to five year’s secretarial experience.
• Two to four years' experience in parish, pastoral center or other related entity preferred, along with knowledge and understanding of church organization and operational procedures.
• Practicing Catholic preferred.
• Bilingual in Spanish preferred.
• Valid driver's license.

Physical Demands:
While performing the duties of this job, the employee is required to stand, walk, talk, sit, hear, and use repetitive motion of the hands/wrists. Lifts and moves items up to 20 pounds.

POSITION TITLE: Youth Minister
OPENING DATE: August 1, 2022
CLOSING DATE: When Filled
POSITION: Full-time, benefits eligible

GENERAL STATEMENT OF DUTIES:
To foster the total personal and spiritual growth of young people, to empower them to live as disciples of Jesus Christ in today’s world, and to draw them into responsible participation in the life, mission, and work of the Catholic faith community. Provides leadership in the design, implementation and evaluation of the youth ministry program for youth and young adults within the church community.  Coordinates the spiritual, educational, ministerial and social activities of youth and young adults within the Church community.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:  

(The essential functions/major responsibilities listed are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position.  Duties and responsibilities are also subject to change by the employer as the needs of the employer and requirements of the job change.)
 

1. Works with the Pastor and other staff members to integrate youth into active participation in parish life.

2. Responsible for the planning, implementation, and evaluation of a parish program for youth involves opportunities for spiritual, service, and social activities with emphasis on faith formation.  Plans and organizes liturgical celebrations, service projects, retreats, and social functions for the program participants.

3. Coordinates and maintains a calendar of youth program activities with the calendars of the parish, vicariate and archdiocese.

4. Recruits and trains adult volunteers to help with the youth program and to assist as catechists in the faith formation of young adolescents, Jr. High, and older adolescents, High School.  Selects and trains youth as leaders and peer ministers for the youth program. Provides for the faith formation of all volunteers.

5. Prepares and submits an annual youth ministry budget that is consistent with the planned youth program to the Pastor for approval.  Monitors expenditures against the approved budget and organizes fund raising events as needed to help supplement the cost of program activities/events.

6. Promotes active youth participation within parish liturgical life.

7. Plans, develops, and leads confirmation program, and secures necessary texts and materials. 

8. Keeps parents informed as to program mission and activities, and invites them to become involved in the program.

9. Networks with youth ministers in vicariate, region and archdiocese to plan combined events and share resources.

10. Participates in Archdiocesan opportunities for developing youth ministry skills.  Attends Archdiocesan youth events with parish youth.  Tends to their own spiritual growth through prayer life and retreats.

11. Maintains a strict level of confidentiality on all matters relating to parish business.

JOB SCOPE:
Position encounters frequent new and varied work situation.  Incumbent determines own practices and procedures and contributes to the development of new concepts.  Position operates independently with minimal supervision.  Contacts are usually made with others both inside and outside the parish. Contact may be made by own initiative, or by supervisor request, and sometimes contain confidential/sensitive matters.

SPECIFIC JOB SKILLS:
Proven ability in organizational and communications skills and an understanding of adolescent faith development.  Must be able to prioritize workload to meet program requirements.  Ability to work both independently and as a member of a pastoral team.  Must be flexible, creative, and responsible.

EDUCATION AND/OR EXPERIENCE:
Practical experience working with youth.  Demonstrated commitment to youth (grades 6-12) and ability to work with them and their families. Certification for Youth Ministry from the Archdiocese or equivalent education preferred.  Degree in Pastoral ministry (theology) and two to four years’ experience with youth programs in a parish preferred.  Practicing Catholic required.  Bilingual in Spanish preferred.  Valid driver’s license required.  Current CPR and/or First Aid card preferred.

PHYSICAL DEMANDS:
While performing the duties of this job, the employee is required to stand, walk, run, talk, reach, sit, finger, hear, handle and perform various motions of the hands/wrists.  Lifts and moves items up to 50 pounds.

WORKING ENVIRONMENT:  Work is normally performed in an office, youth room, classroom, liturgical or recreational setting.  Employee will be required to attend scheduled evening and weekend meetings and functions.  This position requires flexible work scheduling to properly administer the program.

To apply, send your resume and cover letter to Fr. Jossey Kuriakose at office@stpaulsilverton.com